If your organisation is a not for profit/ community interest group/ local charity or free service information/ Emergency services/schools or NHS, please complete the below if you are eligible for a free space
*Terms and conditions
- No tables, chairs or equipment will be provided by Castle Dene
- The stall must be manned for the entire day- if you have any queries or concerns these must be discussed at time of booking
- Monday to Saturday you must be set up by 9am and the earliest time to take down is 4.30pm
- Sunday you must be set up by 10am and cannot take down until 4pm
- Not adhering to these times will result in no further bookings made between yourself and the centre
- Allocated space will be sent with your acceptance booking, no free roaming unless previously agreed.
- Castle Dene has the right to amend or change the booking or change the location of the space with prior notification
- Any collections/donations must be in sealed buckets and pre-approved
- No food or drink is allowed on the stall- discretion is taken with drinks at your own risk and liability
- Maximum 3 people on the stall at one time unless previously agreed
- Breaks should be staggered for full coverage of the stand
- Rubbish must be picked up if dropped immediately by your staff
- At the end of the day you must remove all your rubbish
- Your stall must look and feel plentiful all day
- Bookings are based on a first come first served basis and viewed on a case by case basis
- Posters cannot be installed around the centre or stall, including attaching to walls- A1 posters can be installed by approval only and 7 days prior
- No responsibility or liability can be taken for your equipment
- Personal possessions to be out of public view
- No stock or equipment can be stored overnight, this is your responsibility
- Size and location must be adhered to for the entire event
- You cannot approach people they must approach you
- Evaluation after the event will be required for eligibility of another booking being made
- Pre-event evidence may be required showing how you are promoting the event
- Alcohol is not permitted to be sold/raffled as we do not hold a licence
- Parking is not provided
- Smart clothes or logo uniform is acceptable
- Maximum height restriction of 1.8m must always be adhered to
What do you need to do now?
Print the complete application and send to info@castledenepeterlee.co.uk
- Send a site-specific risk assessment and method statement (RAMS) minimum of 4 weeks before your due date
- Example Risk Assessment is available from HST via this link https://www.hse.gov.uk/simple-health-safety/risk/risk-assessment-template-and-examples.htm
- Send a copy of your public liability insurance- no less than £10 Million minimum of 4 weeks before your due date
- Send evidence of pre-promotion – press/social media coverage/ posters/signage
- Send feedback with photos of the event and any data including money raised one week following the event
- Banners and pull up stands must also form part of your RAMS
On the day
- Any items of electricity must be PAT tested or evidence that the item is under 1 year old
- Any electrically extensions must be fully coiled out and safely taped down- this must form part of your RAMS
- Bring your equipment to the centre by the safest route possible
- Sign in and out at security control
- Enjoy your day!